Function rooms are needed by companies in order to conduct their meetings, or to have a conference with other people. Now, when it comes to having a function room in the office, there are companies that actually don’t have a large office. What they do instead is to rent the function rooms. In Singapore, this is a practice by top companies out there.
What makes best function room singapore? Here is a simplified guide on how to select the right function room for your needs.
Know the ideal size of the function room you’ll need
How many people are actually going to the meeting? It is imperative that the room can accommodate everyone who needs to join the meeting. There are also times when there is a need to accommodate more than 20 individuals. For these situations, it is a must to know if they also have sufficient number of seats.
Determine the available schedules
Another consideration is the schedule. You want to know the available schedule in the venue. Given that there are times wherein a lot of companies are also looking to have a meeting in exact same venue you are about to use. As rule of thumb, always know the availability of the room. There are some venues that have a lot of rooms, which is something ideal. But of course, you also need to consider if the other rooms will be quite disruptive.
Determine the things that will be needed in the function room
What are the things that you will need during the meeting? Do you need wifi? Or perhaps, you need to have a projector? If there is a need for presentations, it is crucial that there should be a projector that could facilitate everything from start to finish. Also, if the functional room was rented for presentation to a large number of people, it can be ideal that you also look into the PA system.
Know exactly what is the event
You have to know what the event is all about. Not all venues can match the needs of the companies. For instance, if it is a formal meeting between the top executives of the companies, might as well invest on a hotel function room. It is a good idea to know what type of events have been covered in the function room. If the function room has already covered similar events as the one you are conducting, this is already good news.
Create a Plan A and Plan B
What if the place isn’t available? Here is when you want to have a Plan A and a Plan B. There are meeting rental venues wherein they have a number of available rooms. Try to ask around how many rooms are available and if these rooms will also suffice your needs.
Does it have a fixed rate?
You have to determine if the venue has a fixed price. Highly applicable for regular clients and for non-profit organizations, it is possible that you could haggle for the price of the function rooms. Of course, you shouldn’t count on a discount always.